MCI Amsterdam, the official housing partner for ICRC 2015, has reserved a number of rooms in various hotels that have been carefully selected for your convenience. The majority of the hotels are located in the Centre of The Hague, and located near the conference venue World Forum, or at a location from which the conference venue can easily be reached by public transportation. Reservations can be made online together with your registration to the congress: the reservation section will show real-time availability and the applicable rates. For an overview of the hotels offered, please click here.
Room Rates *
All rates quoted are the lowest available for standard rooms during the period of the congress. They are payable in Euros (€) and they include all applicable taxes. Breakfast is included, unless otherwise mentioned. All taxes are subject to change.
Reservation and Payment *
For bookings up to 9 rooms, a deposit payment for the first night must accompany your reservation. Your booking will be confirmed upon receipt of your hotel deposit. This prepaid deposit will be deducted from your final hotel invoice when checking out from the hotel. Potential additional incidents, such as mini-bar and telephone, must be paid directly to the hotel upon check-out. Special requirements (as double room, twin room, smoking room) concerning the hotel rooms will be available upon request, and cannot be guaranteed. Standard check in time at hotels is 15:00hrs. Check-out time is 11:00hrs. Should you need a guaranteed early arrival (before 15:00hrs) or a late departure (after 11:00hrs), an additional night is required to be booked and paid for.
Changes, No Shows and Cancellations Charges *
Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI in writing (fax, letter or email). Please do not contact the hotel directly, as they will not accept any changes or cancellations made directly. In the event of cancellation, the following rules apply:
- Until 15 June 2015,hotel deposits will be refunded less € 45,- for administrative costs. After this date, no refunds will be possible.
- After 15 June 2015, MCI Amsterdam reserves the right to charge the full stay for cancelled rooms, nights or no shows.
- After 20 July 2015, a handling fee of € 45,- per hotel room will be charged for every hotel modification received
In case of any cancellation or modification to your hotel booking, please inform the ICRC Conference secretariat via email: firstname.lastname@example.org. It is not recommended to contact the hotel directly, since they might not be aware of your booking details (yet).
Reference Number and Hotel voucher *
For your own convenience and to facilitate the reservation procedure, we kindly ask you to take note of your reference number and refer to this number in all correspondence with the Housing Bureau. Please bring the hotel voucher with you, as it will serve as proof of your reservation at the hotel and deposit.
Contact Details *
MCI Amsterdam Jan van Goyenkade 11
1075 HP Amsterdam, The Netherlands
Tel.: +31 20 679 3411
Fax: +31 20 673 7306